Claim Your CSC Certificate of Eligibility

The CSC Certificate of Eligibility is one of the documentary requirements if you want to land a position in the government. This certificate is given to all passers of the Civil Service Examinations (Professional and Sub-Professional) either through Computerized Examination (CSC-COMEX) or Paper and Pencil Test (CSE-PPT). The two types of certificate of eligibility are the temporary CoE and regular CoE. The temporary CoE is given free of charge to all Civil Service passers and printed on a regular paper with the Commission’s letterhead. It should be noted that this temporary certificate is valid for only two (2) years from the date of its issuance and cannot be authenticated. The regular CoE on the other hand, costs one hundred Pesos (₱ 100.00) and printed on SECPA or security paper and can be authenticated. Moreover, the regular Civil Service certificate has no expiration and it is usually the one preferred by government agencies.

How to Claim the Certificate of Eligibility

You cannot immediately claim the certificate right after you’ve passed the Civil Service examination. Releasing of Civil Service certificates is usually announced more or less thirty (30) days after the test results have been posted. You can then only claim it once the Commission announced its availability. However, there is no deadline when claiming your CSC Certificate of Eligibility. Just make sure you are early at the branch where you will claim it.

Before getting your Civil Service eligibility certificate, contact the nearest CSC office first to verify the availability of the certificate before going to any CSC Regional or Field Office. Visit the Commission’s website/directory to know their contact numbers and email address. Please be reminded that you must personally claim the certificate because representatives are not allowed to claim it on your behalf. The certification should be requested at the CSC Regional Office with jurisdiction over the examinee’s testing center. Thus, passers from NCR should claim the certification at CSC NCR located at No. 25 Kaliraya Street, Brgy. Doña Josefa, Quezon City; while those who took the test in Morong, Rizal should proceed to CSC Regional Office 4 located at 139 Panay Avenue, Quezon City.

What are the Requirements?

Here are the requirements when claiming your Civil Service certificate of eligibility:

• A legitimate ID, ideally a similar card you introduced amid the recording of the test application or any of the following;
  • Driver’s License or Temporary Driver’s License (It is required that the LTO O.R. must be presented together with old Driver’s License; O.R. alone is not allowed)/ Student Driver’s Permit;
  • Passport
  • PRC License
  • SSS I.D.
  • GSIS I.D. (UMID)
  • Voter’s I.D. or Voter’s Certification
  • BIR/Taxpayer’s I.D. (ATM type/TIN card type with picture)
  • PhilHealth I.D. (must have the bearer’s name, clear picture, signature and PhilHealth number)
  • Company or Office I.D.
  • School I.D.
  • Police Clearance or Police Clearance Certificate (with picture)
  • Postal I.D.
  • Barangay I.D.
  • NBI Clearance
  • Seaman’s Book
  • HDMF Transaction Card
  • PWD I.D.
  • Solo Parent I.D.
  • Senior Citizen’s I.D.
  • Alien Certificate of Registration Identity Card (ACR I-CARD)
• Application Receipt and/or CSC Official Receipt, if possible.

Special Requirement:

1. PSA-Issued Marriage Contract for women who married after taking the examination

Additional Requirements if the request is filed thru a representative:

1. Authorization Letter or Special Power of Attorney (SPA); and
2. One (1) valid Identification Card of the representative

If it’s a regular certificate that you want, prepare the following requirements:

• A fee of Php 100.00 per copy.
• 2 valid IDs.
• Application Receipt and/or CSC Official Receipt, if available.
• One (1) piece 1 x 1 picture with name tag and signature.
• Fully-accomplished Eligibility/Exam Records Request Form (ERRF). You can get these on the CSC branch where you’re requesting your CoE or you can download it here.

Procedure on How to Claim the Certificate of Eligibility

1. Fill-out the ERRF and DF forms. The personnel there will receive and review your forms and will issue an Order of Payment.
2. Pay the corresponding fee (Php 100.00 per copy) then wait for the Official Receipt OR).
3. Present the Official Receipt to the verification officer. They will validate the data and information based on the records. Wait for the request to be processed.
4. If there are no errors in the records, the encoder will encode the examination and personal details. He or she will print the certificate/s.
5. The supervisor or senior personnel will then review the data and affix initials on the file copy of the certification.
6. The CSC Regional Director will affix his/her signature on the certification.
7. After securing and verifying the copies of the certificate and the submitted identification cards, the releasing officer will now release your certificate. Affix your signature on the release portion of the ERRF or file copy.

The whole process of the issuance of the certificate of eligibility may take 32 minutes under normal circumstances. It may also take longer depending on the number of applicants.

Authentication of CSC Certificate of Eligibility

An authenticated copy of the certificate of eligibility is the one preferred by government agencies. Upon receiving the copies of your certificates, you may proceed to authenticate them. Follow the guide below on the Authentication of Certificate of Eligibility:

1. Fill-out a copy of ERRF then submit it to ERS-IRMO Action Officer. He or she will issue receive/review accomplished ERRF; issue Order of Payment and advise you to pay to the Cashier.
2. Go to the cashier and pay the required amount (Php 100.00 per copy). They will now process the payment and issue an Official Receipt (OR).
3. Present the OR to the verifier and wait for the request to be processed.
4. If the record is accurate, they will photocopy the certificate of eligibility (COE) or Report of Rating (ROR) and the Identification card/s.
5. The Supervisor/ Senior Personnel will now review the data and authenticate the certificates.
6. Go to the ERS-IRMO Releasing Officer. He or she will now release the authenticated copy of Certificate of Eligibility and Report of Rating. Affix your signature on the release portion of the ERRF or file copy.

Congratulations!

Your authenticated CSC Certificate of Eligibility can now be used when applying for your desired position in the government. If you’re a first-level eligible, you are qualified only to the first level (clerical) positions. On the other hand, if you are a professional level eligibility passer, you can be appointed to clerical and technical positions. That includes executive/managerial posts as long as you also meet the education, experience, training, and other requirements of the positions. So what are you waiting for? Claim your Civil Service certificate now and apply for your coveted government position.